INFORMATION FOR INTERNATIONAL STUDENTS V3

Official Site : https://educationmalaysia.gov.my/

• 09 JULY 2021
VALIDITY PERIOD FOR TRAVEL AUTHORIZATION APPROVALS ISSUED via EMGS For more information,please click HERE

• 23 JUNE 2021
UPDATE REGARDING QUARANTINE PERIOD FOR INTERNATIONAL STUDENTS ARRIVING TO MALAYSIA. For more information,please click HERE

• 14 JUNE 2021
EMGS OPERATING PROCEDURES FOR MOVEMENT CONTROL ORDER 3.0 FROM 14th JUNE 2021 UNTIL 28th JUNE 2021. For more information,please click HERE

• 01 JUNE 2021
EMGS OPERATING PROCEDURES FOR MOVEMENT CONTROL ORDER 3.0 FROM 1st JUNE 2021 UNTIL 14th JUNE 2021.For more information,please click HERE

• 27 MAY 2021
PASSPORT SUBMISSION TO EMGS DURING MCO 3.0. For more information,please click HERE

• 25 MAY 2021
MCO QUARANTINE PERIOD REVISED. For more information,please click HERE

• 06 MAY 2021
TEMPORARY RESTRICTIONS FOR TRAVELLERS ARRIVING FROM BANGLADESH, PAKISTAN, NEPAL AND SRI LANKA. For more information, please click HERE

• 05 MAY 2021
QUARANTINE PERIOD FOR INTERNATIONAL STUDENTS ARRIVING TO MALAYSIA. For more information, please click HERE

• 01 MAY 2021
REMOVAL OF THE REQUIREMENT FOR THE LETTER OF UNDERTAKING (LOU). For more information, please click HERE

• 28 APRIL 2021
TEMPORARY RESTRICTIONS FOR TRAVELLERS ARRIVING FROM AND TRAVELLING TO INDIA. For more information, please click HERE

• 18 JANUARY 2021
UPDATE #12 – STANDARD OPERATING PROCEDURES DURING AND AFTER COVID19 PANDEMIC MOVEMENT CONTROL ORDER. For more information, please click HERE

• 22 DECEMBER 2020
UPDATE REGARDING THE QUARANTINE PERIOD FOR INTERNATIONAL STUDENTS ARRIVING TO MALAYSIA.
For more information, please click HERE

• 11 DECEMBER 2020
NOTIFICATION ON POSTPONEMENT OF THE IMPLEMENTATION FOR THE PROPOSED IMPROVEMENT POLICIES AND MANAGEMENT OF INTERNATIONAL STUDENTS IN MALAYSIAN HIGHER EDUCATION INSTITUTIONS.
For more information, please click HERE

• 20 NOVEMBER 2020
UPDATE #11 – STANDARD OPERATING PROCEDURES DURING AND AFTER COVID19 PANDEMIC MOVEMENT CONTROL ORDER. For more information, please click HERE

• 05 JUNE 2020
CLARIFICATION REGARDING MQA ADVISORY NOTE NO. 4/2020. For more information, please click HERE

• 12 DECEMBER 2019
NOTIFICATION BY THE IMMIGRATION DEPARTMENT OF MALAYSIA – OVERSTAYING ON A SPECIAL PASS. For more information, please click HERE

• 29 July 2021
INVITATION TO BAHASA MELAYU CREATIVE SHORT VIDEO COMPETITION. For more information, please click HERE

• 19 July 2021
INVITATION TO INTERACTIVE SESSION WITH EDUCATION MALAYSIA GLOBAL SERVICES (EMGS). For more information, please click HERE

• 16 July 2021
URGENT: CALLING FOR STUDENTS. For more information, please click HERE

• 02 April 2021
IMPORTANT INFORMATION FOR INTERNATIONAL STUDENTS. For more information, please click HERE

• 23 MARCH 2021
VISA GUIDELINE FOR INTERNATIONAL STUDENTS. For more information, please click HERE

• 19 MARCH 2021
INTERNATIONAL STUDENTS ARRIVING/RETURNING TO MALAYSIA. For more information,please click HERE

• 12 OCTOBER 2020
INTERNATIONAL STUDENTS SATISFACTION SURVEY BY NATIONAL AUDIT DEPARTMENT. For more information,please click HERE

• 25 SEPTEMBER 2020
UPDATE INTERNATIONAL STUDENTS INFORMATION. For more information,please click HERE

• 17 AUGUST 2020
SPOTCHECK AT BESTARI JAYA HOSTEL ON MONDAY, 17 AUGUST 2020, 5.00 PM. For more information,please click HERE

• 04 AUGUST 2020
UPDATE FROM EMGS REGARDING THE STANDARD OF PROCEDURE (SOP) FOR EXISTING INTERNATIONAL STUDENTS TO ENTER MALAYSIA. For more information,please click HERE

• 01 JULY 2020
BRIEFING ON INTERNATIONAL STUDENTS ACCOMMODATION ADJUSTMENT. For more information,please click HERE

• 29 JUNE 2020
INTERNATIONAL STUDENTS VISA RENEWAL. For more information,please click HERE

• 14 MARCH 2020
URGENT – SURVEY ON INTERNATIONAL STUDENT’S TRAVEL AND HEALTH DECLARATION. For more information,please click HERE

OVERVIEW

All foreign students who wish to pursue their education in Malaysia are required to apply for a Student Pass from the Department of Immigration Malaysia.

RENEWAL OF STUDENT PASS

1. It is the responsibility of the student to monitor the expiry date of their Student Pass at all times. Kindly get assistance from International Office to renew your student pass three (3) months before it expires.
2. Overstaying is a SERIOUS OFFENCE in Malaysian Law. Immigration will impose a penalty ranging from RM1, 000 – RM5, 000 depending on the duration of you overstay.
3. You should apply to extend your student pass through the International Office at least three (3) months before your student pass expires. You will need to submit: 
   • Two (2) clear sets of Full Passport Photocopy (all pages including blank pages and cover page) Passport must have a minimum eighteen (18) months validity.
   • Two (2) passport size photo (with white background) and measurement of 3.5cm x 4.5cm Click here for passport photo guidelines.
   • Special Pass payment if submission of renewal documents is done less than four (4) weeks from the expiry date.
   • Click here to download Student Pass Renewal Form

4. The student is strictly advised to renew their passport in Malaysia and for students who come from countries with no embassies in Malaysia, they are required to renew in advance and transfer their Student Pass onto their new passport before submitting for renewal to International Office.
5. For your renewal of Student Pass to be approved, your attendance in class should not fall below 80% and you need to achieve a minimum of CGPA 2.00 as required by the Ministry of Higher Education, Malaysia. Supporting documents such as Medical Certificate from registered clinics or written permission from the lecturer or administrator must be submitted to the administrative office for absentees. If you fail to meet any of the above requirements, your application for the renewal of student pass can be rejected and you are required to defer your studies and return to your home country.
6. In order to renew your Student Pass, please also adhere to the duration of study as shown below:
   1. Based on your course of study; Foundation; 12 months, Diploma, 24 to 30 months, Bachelor; 36 to 48months and Postgraduate; 24 to 96 months.
   2. If a student exceeds the expected duration, authorities may deny the application for extension, and students will have to leave the country.
   3. Failure to meet any of the requirements may result in application rejection and the student will have to leave Malaysia.
   4. Renewal endorsement process normally takes around three (3) months (from the date of your passport submission to EMGS). Please DO NOT make any travel arrangement during this period until your passport is returned to you with a valid Student Pass.

STUDENT PASS EXPIRING WHILE OUTSIDE OF MALAYSIA

1. Students are strictly advised to renew or submit a renewal application before leaving the country.
2. The student must return and submit a passport for visa endorsement a minimum of 14 working days prior to the expiry date.
3. If a student is unable to travel back within the visa validity period, please refer to the nearest Malaysian Embassy for a single-entry visa to re-enter Malaysia for visa endorsement.
4. If your Student Pass has expired more than 90 days from the date of expiry, you are NOT ALLOWED to enter Malaysia.
5. You must submit a new application of students to pass.
6. Please click here for a new application of Student Pass.

You may come to International Office and submit documentation for visa renewal. Otherwise if you are oversea, you can submit your renewal document by scanning the required documents and email at international@unisel.edu.my . Please follow the guideline to avoid error in the application.

HARDCOPY SUBMISSION (INTERNATIONAL OFFICE COUNTER) – FOR STUDENT IN MALAYSIA

2 Sets of:

1. Passport copies all pages including empty pages (with latest date of entry stamp)
2. If you have 2 passports – 2 copies of new passport and 2 copies of old passport.
3. Please ensure passport validity is more than 18 months.
4. Maximum of 2 passport pages per each A4 page.
5. Click here to download Student Pass Renewal Form
6. Passport size photograph with WHITE background (35mm x 45mm) (2 photos) Click here for passport photo guidelines.

OR

ONLINE SUBMISSION (VIA EMAIL- FOR STUDENT OUTSIDE MALAYSIA)

1. Passport copies all pages including empty pages (with latest date of entry stamp)
2. If you have 2 passports 2 copies of new passport and 2 copies of old passport.
3. Please ensure passport validity is more than 18 months.
4. Maximum of 2 passport pages per each A4 page.
5. Click here to download Student Pass Renewal Form

*Scan each page in colour clearly and properly and compile in ONE PDF format

Passport size photograph with WHITE background (35mm x 45mm).
Click here for passport photo guidelines.

*Please scan the photo properly and save as using JPEG format

All international students are required to cancel their student passes or visa when the following situations occurs:

1. Graduated/completion of studies.
2. Deferment of studies (more than 3 months)
3. Withdrawal or termination from the University
4. Change University / Change Program / Working

For the purposes of cancellation of student pass or visa, all international students are required to submit the following documents:

You need to provide your passport and a list of other documents to have your student pass cancelled.

1. Required Documents:
   1. your original passport
   2. Your departing air ticket (if leaving Malaysia) – the ticket must be valid 30 days from the date of departure.
   3. your offer letter from your new institution (if transferring)
   4. Job offer letter (if working)
   5. Payment RM 53.00 (EMGS processing fee)* the cancellation process at Malaysia Immigration can take up to

14 working days. Please seek advice from International Office before purchasing your flight ticket.

Leaving Malaysia without proper cancelling your student pass may result in the forfeit of your Personal Bond deposit by Immigration Malaysia and can cause consequences if the student decides to apply to another institution within Malaysia or to apply for another visa in Malaysia.

The university has the right to hold your certificate if proper cancellation is not done properly.

 You need to transfer your student pass to a new passport immediately should be any one of the below takes place:

1. Passport Validity Date is Expiring
2. Damaged Passport
3. Lost of Passport

Students can make an arrangement to transfers Student Pass to a new passport through International Office. Please submit:

1. Your old passport and new passport
2. One (1) set photocopy of new passport
3. One (1) photocopy of old passport
4. An official police report with the original stamp from the police station (for lost passport)
5. Embassy letter (should your embassy hold your old passport)
6. Click HERE to download Transfer of Endorsement Form

Malaysian Immigration usually takes up to 14 working days to endorse a pass transfer. A processing fee between RM 93.00 to RM 150.00 could apply, depending on your country of origin.

It is a MANDATORY requirement from the Immigration of Malaysia for a student to cancel their old passport once they obtain a new passport.

FAQ

Q1. When I need to renew my student pass?

You must apply to renew your student pass three (3) months prior to the expiry of your current student pass.

 Q2. For my renewal of student pass what are document required to submit at International Office?

The following documents are required:

1. Three (3) clear sets of Full Passport Photocopy (all pages including blank pages and cover page) Passport must have a minimum eighteen (18) months validity.
2. Two (2) passport size photo (with white background) and measurement of 3.5cm x 4.5cm
3. Special Pass payment if submission of renewal documents is done less than eight (4) weeks from the expiry date.

Click here for passport photo guidelines. In addition, the International Office will also include your latest attendance and academic reports.

Q3. Do I need to submit my original Passport when I apply the renewal of student pass?

Yes, when you are notified by the Immigration Services Office/ EMGS; or 6 weeks before your current student pass expires, whichever comes first.

Q4. Can I travel overseas or visit Sabah / Sarawak after submitting my application for renewal?

YES, YOU CAN, as long as you have your original passport with you and you complete your travel at least 4 weeks before your current student pass expires. This will allow you to submit your passport to the International Office within the timeline.

Q5. What should I do if I am stopped by Authorities?

Please stay calm and listen carefully to the authorities. Seek clarification when needed. Show your original passport, if you are asked to do so. If you already submitted your original passport to the International Office student pass application, you should produce the original copy of the EMGS Acknowledgement of Receipt – Passport. If the authorities request for the further proof of identity should inform him/her that you are a student UNISEL and contact Mr. Mohd Kamaruzzaman Mohd Ismail 016-263 4312 or Madam Nursyuhada Suhaimi 013-814 4110. You should immediately seek advice from the International Office (+603 5522 3564/+60 3280 5047) or international@unisel.edu.my). You will be required to provide documentary evidence to explain your circumstances.

Q6. My current students pass expiring less than 8 weeks. What should I do?

You should immediately seek advice from the International Office (+603 5522 3564/+60 3280 5047) or international@unisel.edu.my). Your renewal application of student pass will be considered as a late application. You may be required to submit a letter of appeal along with the required documents for the renewal of the student pass. You may be asked to provide documentary evidence to explain your circumstances. If your application for the renewal of student pass is rejected by EMGS/ the Immigration department of Malaysia. You may be required to take a break in your studies (intermission) and return to your home country. You will be required to apply for a new student pass if this happens. However, your new student pass application is subject to approval by the EMGS/ the Immigration department of Malaysia.

Q7. My student pass has expired. What should I do?

You should immediately seek advice from the International Office (+603 5522 3564/+60 3280 5047) or international@unisel.edu.my). If you are currently in Malaysia, you have overstayed and will be subject to penalties imposed by the Immigration Department of Malaysia, which include detention and a fine. If you are currently outside Malaysia, you need to re-enter Malaysia via the social pass within 3 months from the expiry date of your student pass. You may be required to apply for a new student pass if you exceeded 3 months prior to entering Malaysia.

Q8. What will be the duration/ validity of my renewed student pass?

Generally, the renewed student pass will be valid for 12 months from the approval by the Immigration Department of Malaysia/EMGS. However, student pass will be renewed based on the duration of study only. The approved duration may vary depending on your Faculty (attendance, academic record, progress report, program structure.

Q9. My current passport is expiring soon and I need to get new one or renew it. Do I need to renew student pass?

YES, you need to apply for a transfer of endorsement (transferring the student pass sticker from your old passport to the new one).

Q10. How do I monitor the status of my student pass application?

You can log on to www.educationmalaysia.gov.my and select the ‘Track Application Status’. You should contact the International Office (+603 5522 3564/+60 3280 5047) or international@unisel.edu.my). If you need further assistance.

Q11. What should I do if I want to withdraw from UNISEL?

You need to complete the quit process and please refer to the cancellation of students pass page. You should submit a request for the cancellation of your current student pass before you leave Malaysia. You should contact the International Office (+603 5522 3564/+60 3280 5047) or international@unisel.edu.my). If you need further assistance.

Q12. I am completing my course this semester; what do I need to do before I leave Malaysia?

You should refer to the cancellation of students pass page. You should submit a request for the cancellation of your current student pass before you leave Malaysia.

Q13. What should I do if I lose my passport whilst in Malaysia? 

You must lodge a report at the nearest police station within 24 hours. You need to apply for a new passport at the relevant Embassy or Consulate in Malaysia. You will be required to present the police report. After obtaining your new passport, you can apply for a transfer of endorsement (i.e., getting a copy of your current student pass sticker onto your new passport).

You should contact the International Office (+603 5522 3564/+60 3280 5047) or international@unisel.edu.my). If you need further assistance.